InfinCE: A Reliable Backup Solution for Business Continuity
Business Software
Cloud
Small Business
Business continuity planning has been a crucial aspect of business success considering how unprecedented disruptions can have a significant impact on any organization’s operations, reputation, and bottom line.
Let’s pin down some reasons that make business continuity planning a must for your organization in today’s digital age.
1. Dependence on technology
Today, businesses rely heavily on technology for their day-to-day operations. Any disruption, whether caused by a cyber-attack, natural disaster, or system failure, can result in significant downtime, loss of data, and revenue. Business continuity planning ensures the organization can quickly recover from such incidents and function without severe consequences.
2. Reputation risk
With social media and instant communication, news travels fast. Any prolonged outage, breach, or data loss can create negative publicity and damage the organization’s reputation. A robust continuity plan helps mitigate these risks and ensures the organization can maintain its operations and reputation during crises.
3. Compliance requirements
In many industries, regulatory compliance requires businesses to have a robust business continuity plan. Failure to comply with these requirements can result in financial penalties or legal action.
4. Consumer expectations
Consumers expect businesses to be available 24/7 and provide uninterrupted services. A lack of preparedness can lead to frustration and dissatisfaction and, ultimately, a loss of customers. Business continuity planning ensures the organization can meet its consumers’ expectations, even during a crisis.
As business continuity planning becomes the cornerstone of business success, implementing cost-effective solutions is imperative to help your organization navigate the inherently risky digital landscape and continue to operate smoothly. Read on further to learn how InfinCE is a reliable, cost-effective backup solution for business continuity.
InfinCE- The much-touted backup solution for businesses of all sizes
InfinCE is committed to ensuring the highest levels of data privacy and security. With a robust private IT infrastructure, InfinCE supports multi-factor authentication and a comprehensive, continuous monitoring model to keep data secure and protected from threats. As an independent server, unlike Microsoft Teams or Google Workplace, InfinCE is less prone to public attacks or breaches, acting as a perfect backup solution for your current digital workplace.
Here is a glimpse of InfinCE’s features focusing on data privacy and security, enabling reliable backup for business continuity.
1. Private IT Infrastucture: When your business runs on private cloud infrastructure, you need not worry about servers being down or your data being stolen. No matter what happens around you, you can easily set up and run your business from anywhere, maintaining service continuity and customer satisfaction every time. InfinCE private cloud solution is purpose-built to enable seamless IT operations, business continuity, and future-proof your business.
2. Secure Access Management: Identity and access management tools that provide secure access to data and applications. InfinCE supports multi-factor authentication, permission-based access controls and authorization, and password policies, among others, to ensure secure access to data.
3. Data Encryption: InfinCE’s data encryption ensures that all the data is encrypted in transit and storage, offering an extra layer of protection.
4. Secure Collaboration: InfinCE provides secure collaboration tools that enable teams to collaborate while maintaining the privacy and confidentiality of data.
5. Threat Detection: InfinCE’s security features offer real-time threat detection to identify and prevent attacks before they occur.
6. Access Control: InfinCE provides fine-grained access control that allows companies to set the level of data access their employees have based on their roles and responsibilities.
7. Client Confidentiality: InfinCE prioritizes client confidentiality by implementing privacy laws, security protocols, and dedicated confidentiality clauses in contracts.
8. Centralized IT Management: The biggest challenge organizations face today is to keep up with the rising work culture shifts. InfinCE’s centralized IT management feature makes it convenient to proactively manage IT assets from anywhere, making operations streamlined in remote, hybrid, and work from the office environments.
When business continuity is your priority, InfinCE is a #NO.1 choice! Although there might still be hesitations implementing such a platform as normally similar software either cost you high or have a complex setup process. But with InfinCE, none is the case. It is easy to set up, simple to use, and cost-effective.
Let’s learn how easy and fast it is to set up your digital workplace backup solution with InfinCE!
Step-by-step guide on implementing InfinCE as your digital workplace backup solution
Conduct a thorough business needs analysis: Before implementing any digital workplace platform, it is important to identify your organization’s needs and pick a platform that suits your business case.
Analyze competitors and choose the right platform: Research and compare different digital workplace platforms available in the market and choose the one that best suits your organizational needs. Consider factors such as ease of use, must-have features, pricing, and scalability.
Zero in on the right platform: If you have zeroed in on InfinCE owing to its unique and competitive pricing, sign up for an InfinCE account.
Customize the platform: Now that you can choose the features you need with InfinCE, customize it to suit your organization’s specific needs. This includes configuring settings such as branding, user roles, and permissions.
Migrate your existing data: Migrate your data from your current system to InfinCE. This includes documents, files, contacts, and other crucial business information.
Train your team: InfinCE’s ease of use comes in handy, and given that it is built with great intuitiveness, you can set it up and have your users learn it on the go.
Ensure your team is engaged with the platform by encouraging them to use the key features and providing ongoing support.
InfinCE’s solution is well-positioned to tackle the challenges of today’s dynamic digital business landscape.
But if you are still reluctant to try InfinCe and are concerned about its pricing, then worry not. InfinCE is more affordable than your Netflix subscription!
A cloud-based digital workplace that offers small and medium-sized businesses a comprehensive solution to improve their employee productivity and streamline their business processes, comes with a suite of enterprise-grade tools such as project management, document management, team collaboration, and automation tools that can be accessed from anywhere, anytime, and from any device.
What sets InfinCE apart is its unique pricing model. Unlike other cloud-based industry solutions that require users to pay a flat monthly subscription, InfinCE’s competitive market pricing offers lower subscription rates and license costs that require users to pay only for the features they intend to use. This precludes users from the need to pay for a bulk of unnecessary features that serve no purpose in the wake of changing business needs. Customization options to choose what to pay for makes InfinCE a reliable and scalable partner for your digital workplace journey. Not just that, it also doubles up as an affordable backup option, particularly for businesses that may not have the budget to pay for expensive software licenses.
InfinCE’s unique pricing model and data and privacy features are sure-shot reasons why you consider it an appropriate backup option for your business. InfinCE’s solution cuts because of many benefits from a competitive pricing slab. Test drive InfinCE today, or connect with our experts for more details.
Currently leading and managing a highly talented group of developers to produce an unmatched futuristic complex cost effective cloud product which can compete with technology giants.
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The Benefits of InfinCE’s Unique Pricing Model for Digital Workplace Platforms
Business Software
Cloud
Small Business
Technology
Unprecedented changes over the last couple of years have dramatically changed the way we work. Combine this with amazing technological advancement and what we have is a rather welcome change – that of mushrooming digital workplace platforms.
Encompassing all things that employees use to go about their everyday work and collaborative tasks, digital workplace platforms typically help manage internal communications, HR tasks, and other communication needs to ensure smooth functioning of a remote workforce.
From instant messaging apps to high-end social networks, digital workplace platforms have been gaining popularity for all the right reasons. Key factors that drive this are the market availability of new tools, technologies that are advancing by the day, and employees’ demand for greater freedom and flexibility and of course employers’ goals to offer an improved employee experience.
In this blog, you can discover how InfinCE’s unique pricing model sets it apart as a go-to digital workplace platform.
The Conventional Pricing Model for Digital Workplace Platforms
Typically, a conventional pricing model works as a set standard price that is built keeping the average customer in mind, precluding potential custom needs of each customer. It is built with a one-size fits all approach that seeks to address market needs as a whole rather than unique needs of every customer. This makes it economical in terms of pricing as it does not particularly factor in specific buying circumstances of customers. A conventional pricing model for digital workplace platforms does not take into account dynamic price sensitivity, or product market segmentation.
1. Lack of customizability: A traditional pricing model for digital workplace platforms can come in the way of flexibility. It takes a cookie-cutter approach to problem solving and does not cater to specific business needs of an organization. The guiding principle to remember while you set pricing for a digital workplace platform is to realize that it’s not for yourself, but for your target customers.
2. Not anchored in customer value: A traditional pricing model for digital workplace platforms ranks low on sophistication and therefore ignores important factors such as bundling and differentiation. Since remote work platforms need to be agile, flexible, and easy-to-set up, they need to be priced appropriately.
The Benefits of a Unique Pricing Model for Digital Workplace Platforms
1. Flexibility and cost-effectiveness: One of the essentials that you should look for in a digital workplace platform is its ability to be flexible. Competitive pricing that offers a trial version before a customer signs up for a remote work platform for a long period of time is helpful to understand fitment and purpose. This flexibility allows you to avoid lost sales due to high prices or missed opportunities due to low prices.
2. Scalability: Since it is based on real-time value, a unique pricing model helps companies scale up or down quickly as and when their needs change. This pricing strategy allows businesses to adapt very quickly to the changing demands of the business landscape without losing much in the process.
3. Improved ROI: Because of the personalized approach it takes to pricing, a unique pricing model for remote work platform helps increase profits by a significant margin. It is customer-focused and tailored to fit the wants and needs of your specific customer.
Use Cases of Unique Pricing Models for Digital Workplace Platforms
Unique pricing models particularly work for those companies that are looking to make their business operations more agile. Since it is guided by a usage-based model, a unique pricing model helps companies the liberty to pay according to how they prefer to use the remote work software. Some of the companies that have gone this route are tools and technologies.
Working with a trusted IT services provider that has a unique pricing model helps ensure that end-to-end requirements are taken care of – from equipment maintenance and on-site configurations to training and support for your in-house team.
How to Choose a Digital Workplace Platform with a Unique Pricing Model
Criteria to consider when evaluating different digital workplace platforms: The most important criteria to remember while choosing a digital workplace platform is to see how it ranks on scalability and flexibility. Since modern day business needs are ever-evolving and growing, the digital workplace platform must have a server configuration that suits your business requirements and can be scaled up or down, per your business needs. Secondly,
Tips for choosing the best platform for your business: Based on your unique needs and business challenges, it is important that you factor in the following parameters while opting for your remote work software’s pricing model.
Choosing the right pricing strategy is important for a business to scale their IT resources up or down based on their needs, while keeping overhead costs at bay. InfinCE, along with customizable pricing options has features to effectively operate and progress in the digital era. Enabling data security, business continuity with private IT infrastructure, instant communication channels, productivity tools and more, InfinCE makes a perfect partner to stay ahead of the digital curve. Learn more about InfinCE today. Request a free demo!
I am a Product Consultant, living at the intersection of empathy, design, engineering and helping teams craft Products that bring a smile. I believe that technology best serves its purpose when we use it to address deep problems without losing sight of the human nature of its users. Truly transformative technology is one that seamlessly becomes part of the daily narrative of its customers, aiding them to achieve their goals faster and easier.
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How Does The Intranet Contribute To Digital Employee Experience
Business Software
Cloud
Small Business
Technology
Introduction
Are you struggling to retain top talent in your organization? You’re not alone. Resignations are rising, with many employees citing a lack of career growth and work-life balance as key factors in their decision to leave.
Since the great resignation In 2021, employees have started leaving their jobs at record rates. In September 2021 alone, 4.4 million people quit their jobs – a record high. This has shifted the focus of the organization to employee experience & retention.
In fact, According to a survey conducted by the Society for Human Resource Management, there has been an increase in employee dissatisfaction and resignations in recent years. 22% of employees who have left a job cited company culture as a key reason for leaving.
But what if there was a way to improve employee satisfaction and retention while increasing efficiency and productivity?
Enter the modern intranet and digital workplace!
The shift towards remote work has been a major driving force behind the adoption of modern intranets in recent years. One area that has seen significant growth due to the shift towards remote work is adopting remote workplace tools and employee intranet software.
A modern intranet and digital workplace can help control various workplace situations by providing centralized communication, collaboration, and access to information. This can help:
Streamline communication: Everyone is kept informed and up-to-date by having a centralized platform for all internal communication.
Increase collaboration: Teams can collaborate more effectively by sharing real-time documents, tasks, and ideas.
Improve efficiency: Automated processes and access to information from anywhere help employees make decisions faster and reduce downtime.
Foster a sense of community: A digital workplace provides a space for employees to connect, share ideas, and collaborate, promoting a sense of belonging and engagement.
A digital workplace and a modern intranet can help organizations improve productivity, reduce confusion and errors, and promote a positive work culture.
Disengaged Employees Impair the Advancement of Digital Workspaces
Dissatisfaction among employees can hold back from uncovering the full potential of work. A recent study by Gartner showed that nearly 60% of organizations believe that improving the employee experience is a top priority. When it’s highly impacted, it can lead to high turnover rates and a constant need to hire and train new employees. This can be costly and time-consuming, and it can also disrupt team cohesion and productivity. Various factors that lead to employee dissatisfaction at work:
Work culture shift frustrations: Rapid changes in work culture and technology can confuse and overwhelm employees.
Collaboration difficulties: With remote work becoming the norm, it can be challenging for teams to collaborate effectively and stay on the same page.
Low transparency and limited access to data: Employees can feel disconnected and in the dark about key decisions and developments within the company without proper access to information.
Not feeling valued: A lack of recognition and appreciation can lead to a demotivated and disengaged workforce.
Lack of learning and development opportunities: Without access to training and development programs, employees may feel stuck in their careers and unable to grow and advance.
How does a modern intranet help tackle these issues?
A modern intranet can help tackle the issues contributing to employee dissatisfaction in several ways:
1. Improving Communication and Collaboration
A modern intranet provides a centralized platform for teams to communicate and collaborate effectively, regardless of location. Employees can stay connected and work together in real time with features like instant messaging, team chat rooms, and document collaboration tools. This helps to overcome the difficulties of remote work and improves overall collaboration.
2. Increasing Transparency and Access to Data
A modern intranet provides a single source of truth for all internal information and data. This can include company news, policy updates, project progress, and more. A employee intranet software can increase transparency and reduce confusion by giving employees access to this information. This can also help improve decision-making by giving employees access to the data they need to do their jobs effectively.
3. Providing Opportunities for Recognition and Appreciation
A employee intranet software can provide a platform for recognizing and rewarding employees for their contributions. With features like employee profiles, achievement recognition, and peer-to-peer recognition programs, employees can feel valued and appreciated for their work. This can help foster a more positive work culture and improve employee morale.
4. Access to Learning and Development Resources
A employee intranet software can provide employees access to training and development programs, promoting career growth and development. This can include online courses, webinars, and other resources that employees can access at their own pace. By providing these opportunities, a modern intranet can help employees feel like they are continuously learning and growing in their careers, reducing frustration and dissatisfaction.
A employee intranet software can help tackle the issues contributing to employee dissatisfaction by improving communication, collaboration, transparency, recognition, and access to learning and development resources. This can help organizations create a more positive and engaged workforce, improving productivity and success.
Choosing the Right Modern Intranet: Understanding the Differences and Key Features
A modern intranet is a digital workplace platform that provides centralized communication, collaboration, and access to information for an organization. It is designed to help employees stay connected, informed, and productive, regardless of location or device.
A traditional intranet, on the other hand, is often limited to simple file sharing and basic communication tools. It may not be designed for mobile use or include features like social collaboration, gamification, and personalized experiences.
When choosing a employee intranet software for your company, some key features to look for include:
Mobile-responsive design: The ability to access the intranet from any device, anywhere, at any time.
Collaboration tools: Features like instant messaging, team chat rooms, and document collaboration to help teams work together effectively.
Personalization: Employees can customize their intranet experience based on their roles, interests, and preferences.
Social features: The ability to share information, connect with colleagues and recognize and reward employee contributions.
Integrations: The ability to integrate with other tools and systems, such as HR systems, project management tools, and more.
Analytics and reporting: The ability to track usage and engagement, measure the impact of intranet initiatives, and make data-driven decisions.
User-friendly interface: A modern intranet should be easy to use and navigate, with a simple and intuitive design.
By considering these key features, you can ensure that you choose a modern intranet that meets your organization’s needs and supports a positive and productive work culture.
Conclusion
A modern intranet is a powerful tool for organizations to engage their workforce, drive collaboration, and improve operational efficiency. With the rise of remote work and the need for innovative solutions, upgrading your traditional intranet to a modern, collaborative platform that supports your employees and aligns with your organizational goals is essential.
InfinCE provides a comprehensive, modern intranet solution to support employee engagement, regardless of where they work. With features such as shareable dashboards, blogs, wikis, communication apps, and productivity tools, InfinCE is designed to transform employee communications across your organization. Whether your employees work together in-person or remotely, InfinCE ensures seamless communication, connection, and engagement, leading to better collaboration, productivity, and success for your organization.
Currently leading and managing a highly talented group of developers to produce an unmatched futuristic complex cost effective cloud product which can compete with technology giants.
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Turning Employee Resignations to Employee Retention in Modern Workplace!
Business Software
Cloud
Small Business
Technology
Is a Digital Workplace platform what your company needs to turn employee resignations into employee retention in today’s modern workplace?
In today’s changing business environment, organizations must rank employee experience to improve retention rates and attract top talent. This involves creating a workplace culture that supports and values employees, providing opportunities for learning and development, and implementing processes and technologies that make it easier for employees to do their job. By strategizing employee experience in the modern workplace, organizations can improve employee retention, foster a more positive work culture, and drive business success.
A study by Gallup shows that 48% of US employees are on a job hunt. One-third of new employees quit after about six months, according to statistics. It has been recognized that 44% of employees are stressed at work. It is vital for companies, both big and small, to focus on employee retention to maintain a stable and productive workforce. This can involve offering competitive salaries and benefits, providing opportunities for professional development and career advancement, and creating a positive and supportive work environment.
By focusing on employee retention, companies can reduce the costs and disruptions associated with high levels of turnover and create a more positive and productive work culture.
How employee experience contributes to employee retention
Research shows that in August 2022, attrition stood at 29% for the companies that put an end to working from home. In comparison, the companies that allowed remote work or hybrid work models saw only 19% attrition. According to Statista,72% of people looking for a job believe that work-life balance is an essential factor to consider.
Employees who do not have a work-life balance tend to burn out more quickly. Employees struggle to have a great work-life balance or even overall EX (employee experience), leading to rising employee resignations. On the other hand, for companies shifting to remote or hybrid models, tracking employee tasks and performances, providing regular training, maintaining transparency, developing trust & build a positive work environment are challenging.
Here’s more to understanding how ineffective work environments can lead to dissatisfied employees, which can deeply impact the entire organization’s growth and performance.
1. Lack of effective communication
The relationship between employer & employee is very fragile & can be only maintained via constant two-way communication. This makes employees feel more engaged, motivated & productive. To deliver a promising employee experience, organizations should focus on effective communication channels like video meetings, internal chats, conferences, etc.
2. Connected workplaces are turning imperative
When employees are involved and connected, they feel valued and tend to be more productive. Maintaining transparency on project progress, sales performances, and other key metrics can help improve employee experience and strengthen their relationship with the company. Businesses can rely on custom dashboards to centralize & customize information to ensure everyone is working towards the same goals and objectives.
3. Ensuring employee well-being in hybrid work culture
When work culture is constantly changing, employees may feel uncertain about their roles and responsibilities, leading to confusion, frustration & decrease in productivity. Statistics show 46% of employees seek mental health benefits in a new job. Shifting to a digital workplace can help improve employee experience and work efficiency in hybrid and remote work cultures through seamless communication and build a culture of trust & focus with transparency.
4. Motivation & career alignment
Employees who feel supported and motivated are likelier to be engaged and motivated to do their best work. Creating a positive work culture and supporting employees’ professional growth can increase job satisfaction and retention. Offering regular training programs, mentorship, coaching, and career growth opportunities and creating supportive growth & learning environment can help employees feel valued and invested in work.
How a digital workplace contributes to improved employee experience
Digital workplaces improve connectivity, be it human-to-human, human-to-machines, or human-to-data. In today’s digital era, where work is impossible without tools, apps, and other technologies, digital workplaces ensure one can leverage them from anywhere, within any work culture. Moreover, maintaining transparency, tracking in real-time, and accessing information securely, get simpler with digital workplaces. For companies trying to stick to hybrid and remote work cultures, digital workplaces can make work collaboration and communication much smarter. Here’s more on how digital workplaces can help tackle workplace challenges and keep employees productive, motivated, and happy!
1. Improved work collaboration
In today’s digital era, you need more ways to stay connected and collaborate at work. A digital workplace, with multiple communication channels, chat facilities, and video conference options, enables employees to reach out faster to the right person, leaving no communication gaps that might hinder work or work relationships. Digital workplaces also come with a pool of productivity tools that allow employees to work together from different locations and track tasks in real-time so everyone stays on the same page at work. Improving work collaboration alone can help employees feel involved and valued at work and strengthen the employer-employee relationship.
2. Improved transparency
The most effective way to make employees feel valued is by maintaining transparency. Keeping everyone on the same page on several matters of your project or company could get tricky, especially if employees work remotely. But digital workplaces that facilitate intuitive dashboards enable seamlessly keeping your selected employees informed on the respective projects, performance metrics, or company policies. This way, no employees would feel left out on important announcements or updated company targets and goals.
3. Keeping employees engaged
Keeping your staff engaged and motivated all the time is challenging. Along with company goals, most employees look forward to achieving personal career growth as well, the lack of which leads to resignation. With digital work platforms or workplaces, companies can seamlessly integrate training platforms to monitor employee performances and provide regular training to help staff feel encouraged and have clearly defined career paths. Such platforms and apps can also be leveraged to offer regular exercise or mind training programs for employees to keep them active, healthy, and stress-free, regardless of the work culture.
4. Bring your team together
With work cultures shifting rapidly, depending on tools and technologies at work has turned imperative. But when different employees work on separate tools and disparate systems, keeping everyone on your team together gets tricky! Digital workplaces not just bring people together but also tools and technology, enabling seamless integration and centralized management of productivity tools. What’s more effective than having one platform to store and centrally manage all the tools, tasks, and data of your entire team or company?
Is InfinCE the right Digital Workplace Platform for your company?
If your company is focused on achieving operational efficiency and growth through a dedicated and future-ready workforce, then InfinCE is your digital workplace platform! InfinCE makes it seamless to keep employees productive, motivated, skilled, and ready to tackle the changing workplace scenarios and challenges. Besides effective management, instant communication, enhanced work collaborations, and a pool of productivity tools, InfinCE is top-notch when it comes to data security and business transparency. Here’s a quick rundown of what makes InfinCE the ultimate digital workplace platform!
A cloud-based, all-in-one digital workplace platform that allows you to manage multiple workflows effortlessly.
Offers seamless IT management from one place while ensuring the safety of data rendered.
Custom dashboards to quickly keep track of important metrics.
Application marketplace enabling seamless integration of third-party tools.
Free Guest User options.
Business Phone System, keeping business contacts and communications smarter.
Employee Directory, enabling everyone in your company to stay connected regardless of departments.
Secured and centrally managed IT Infrastructure.
24/7 customer support.
Besides the above-mentioned top features, InfinCE can make your brand instantly recognizable with white-label service. Establish boosted credibility and brand consistency with a custom domain, custom business email, custom branded software, personalized workplace solution, and more such white label services from InfinCE that will help provide your clients, customers, and employees an enhanced experience. So wait no more! Connect with our experts today, or request a Free Demo to learn more about InfinCE!
I am a Product Consultant, living at the intersection of empathy, design, engineering and helping teams craft Products that bring a smile. I believe that technology best serves its purpose when we use it to address deep problems without losing sight of the human nature of its users. Truly transformative technology is one that seamlessly becomes part of the daily narrative of its customers, aiding them to achieve their goals faster and easier.
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A digital workplace is a modern, virtual version of a traditional workplace that serves as a centralized hub for employees to collaborate, securely access or share data and execute business functions from anywhere, on any device, at any time, while driving competitive advantage, innovation, and sustainable business growth.
Any discussion on the future of work is incomplete without mentioning digital workplace technologies. The modern workplace is no longer a physical space we need to go to. The rapid transition to remote work driven by COVID-19 and the increasing popularity of hybrid work models have spurred the evolution of digital workplaces.
Digital workplace software features the entire portfolio of applications, IT infrastructure, workplace technologies, and enabling services that power new ways of working and contribute to employee experience and engagement.
Digital workplace software equips employees to take full advantage of existing and emerging technologies for driving business outcomes, including digital transformation.
Simply put, a digital workplace is a virtual work environment in which your employees, scattered across diverse geographies, teams, and departments, can stay connected, access data, and do their work at any time of the day, using any device of their choice. You can enjoy the benefits of a digital workplace if you have a stable internet connection and a computing device (such as a laptop, desktop, tablet, or smartphone).
What are the Key Factors to Consider in a Digital Workplace?
Digital workplace success primarily relies on three important factors. They are:
1. People
A digital workplace is designed to meet the changing needs of the modern workforce. Millennials and Gen Z, who make up the world’s largest working population, desire more flexibility in their work preferences (eg: remote or hybrid work models). The productivity and satisfaction of people should always take a front seat when planning digital workplace initiatives.
2. Technology
Robust technology is the backbone of digital workplace software. The growth of the internet, along with the technologies that stem from it, has decentralized work. Physical space is no longer required for employees to communicate or store, access, and share information in real time. A digital workplace should incorporate technologies that help bridge the gap between people and productivity, such as cloud and mobility.
3. Management
Strong and helpful management facilitates meaningful coordination between people and technology by driving a positive company culture. Management should make workplace technology more accessible for everyone and motivate employees to take full advantage of virtual collaboration solutions. This can go a long way in improving workplace transparency, accountability, and employee engagement.
What are the Essential Components of a Digital Workplace?
A typical digital workplace is an assembly of six basic components:
Broadly speaking, a digital workplace should offer all the essential features to navigate a specific workday.
1. Communication
Communication requirements in a workplace can be both synchronous and asynchronous. Collaborating with your team members in real-time or near real-time from a single location or multiple locations is critical for the success of your digital workplace. Synchronous or real-time collaboration is enabled through one-on-one voice and video calls, meetings with multiple participants, and live chat. Asynchronous communication that doesn’t require instant action, allowing people to respond or update according to their availability, is also an important component of the digital workplace. The best example of this type of communication is email.
2. Mobility
The most striking feature of a digital workplace is anywhere, anytime accessibility which makes mobility an inevitable component of remote and hybrid work cultures. Your digital workplace should be accessible via authorized mobile devices (in the form of a mobile app or mobile website), especially when you are coordinating employees from multiple locations. Use stringent access controls to ensure that only the right users are logging into your digital workplace through authorized devices and login credentials.
3. Productivity
Popular productivity tools that help employees work efficiently, such as word processors, spreadsheets, presentation software, task management tools, calendar, etc., are a must-have digital workplace component. Productivity tools enable your team to easily manage their day-to-day activities and raise their efficiency.
4. Security
Digital workplace adoption implies shifting to a cloud-first, mobile-first workplace, where employees use many devices to accomplish tasks. This can expose organizations to potential cyber threats and security vulnerabilities. Digital workplaces offering virtual private servers (VPS) and virtual desktop infrastructure (VDI) help retain absolute rights over your data by employing advanced access controls, user permissions, and firewalls.
5. Storage
Sufficient storage is a must to handle both expected and unexpected workloads, whether your data is stored onsite in physical servers or uploaded to virtual cloud servers. There should also be a provision to scale storage on demand with ease as your organization grows.
6. Integrations
Work becomes more convenient and smart when all your productivity tools and collaboration apps can be accessed and managed from a centralized platform through a single sign-on. Handling multiple subscription renewals, maintaining separate login credentials for each software, and spending money on unused tools can be easily eliminated with centralized IT management. Through seamless third-party software integration, a digital workplace brings all the tools you need in one place to perform your tasks without any interventions and challenges.
Debunking 3 Common Myths About the Digital Workplace
Though digital workplaces are designed to make life easier and more productive for employees, only a few are aware of the benefits. Outdated views about workplace technologies prevent IT leaders and key stakeholders from providing their buy-in. Three common false assumptions standing in the way of digital workplace adoption are dispelled here:
Myth #1: Digital workplace adoption can happen without culture change
The pandemic expedited the adoption of digital workplace technologies, which made remote work mainstream. However, most organizations use digital workplace tools such as video meeting solutions and visual collaboration applications to emulate their existing communication and collaboration experiences instead of enabling new ways of working. This affects the productivity of employees.
Here’s what you can do to address this challenge:
Nominate peer advocates and champions at the team level who can coach team members and support the cultural and process changes needed in a digital workplace.
Identify employees who need more encouragement or motivation. Demonstrate how the digital workplace is linked to their career advancement.
Develop a “our way of working” statement that helps employees select the applications they need for each scenario. This encourages them to use all of the functionalities you’ve implemented.
Myth #2: Workplace collaboration is always synchronous
Several business leaders still believe that true workplace collaboration occurs only when their employees are in the same place, working on a common task. In a hybrid world with frequently overlapping work schedules, asynchronous modes of collaboration equally impact team innovation. Employees forced to spend more time in meetings have proven that they can be as productive and innovative using modern asynchronous collaboration methods. For example, video meeting recordings and transcriptions are great time savers, as they reduce the need for meetings and allow employees to catch up on missed discussions.
Ways to promote asynchronous collaboration methods:
Use internal networking collaboration tools like employee intranet solutions to experiment with new collaboration styles, grow communities, and strengthen employee interactions.
Collaborative work management applications, such as online office tools, file collaboration, and simultaneous editing, drive the adoption of new collaboration practices, improve workplace transparency and accountability, and boost employee engagement.
Myth #3: Digital workplace and digital transformations are the same
The digital workplace is often used interchangeably with digital transformation. Both aren’t the same. A digital workplace provides an engaging and intuitive environment for employees to collaborate virtually through a horde of workplace applications. It allows teams to leverage existing and emerging technologies to drive business outcomes. A digital transformation model exploits the latest digital technologies to create new business models.
A digital workplace is a key step in accomplishing the digital transformation. Prioritizing employee-centric workplace digital initiatives will augment your digital transformation agenda.
Understand what could enhance your employee experience and help them operate in a more engaging and intuitive workplace.
Choose a digital workplace software that’s easy for your employees and managers to optimize when, where, and how the work gets done.
What are the Benefits of a Digital Workplace?
A digital workplace improves employee engagement in your organization by giving your teams the tools they require to connect, collaborate, and perform their core responsibilities at work. Here is why you should implement digital workplace software.
1. Flexibility to work remotely
The third edition of McKinsey’s American Opportunity Survey reveals that 87% of people prefer to work remotely one or more days per week if given a choice. Remote work gives employees the flexibility and freedom to manage their core job responsibilities without being physically in their office workspace.
A digital workplace platform features all the collaboration tools you need to connect virtually with your colleagues and access your company data and applications online from any device, any location, at any time of the day. This will enhance your employees’ job satisfaction, productivity, and work-life balance. Flexible work environments and schedules help employees get the most out of their workdays, as they can time-shift to perform work when they are most prepared.
2. More room for ideation and innovation
Smart and reliable virtual collaboration tools cut down meeting times, reduce delays in peer-to-peer communication, strengthen employee-management relationships, and give teams more room for ideation and innovation. Better workplace coordination infuses a collaborative culture in your organization that helps churn ideas that may not otherwise have been heard.
Instant feedback shared laterally between team members and vertically between the management and employees will improve your team’s workplace morale and satisfaction. Employees ardently use their freed-up time for problem-solving and ideation when work becomes easier.
3. Lower operational expenses
There is no better choice than a cost-effective digital workplace to manage globally distributed teams. When you are spared from the need to pay multiple subscription costs and license renewal charges, your operating expenses decrease considerably. For example, a cloud-based digital workplace platform eliminates the need for costly on-premise servers and storage and the physical office space and IT resources needed to operate and maintain them.
4. Better data security, storage, and access
Digital workplace software leverages the power of the cloud and mobility. Cloud technology ensures secure storage and easy access/ sharing of data files from anywhere, at any time. The virtual work environment allows employees to access the right information they need and share their knowledge with a few clicks or taps.
Most digital workplaces are designed with built-in security measures. To protect your employees’ personal identity and save your data from cyber attacks, you can implement additional security measures, such as strong password encryption and multi-factor authentication.
5. Transparent work environment
A digital workplace combines multiple components into a single suite, so your employees can perform their best with as few obstacles as possible. When everyone in your team is on the same page, you will get more time to focus on business and organizational goals. Sharing company news, success stories, culture posts, accolades, and recognition via the digital workplace platform improves team bonding, promotes a “family-like” environment in your workplace, and ensures all employees are aligned with your organizational culture.
How Does a Digital Workplace Transform Your Employee Experience?
Digital workplaces follow a bottom-up approach that considers all the daily challenges of employees and provides all the tools to boost the overall employee experience.
1. Facilitates modern workstyle
A digital workplace platform allows employees to work remotely with optimum productivity. Easy access to all information in one place, sharing the right information to the right people at the right time, collaboration tools, productivity applications, and all the necessary tools and technology for your remote employees ensure that their productivity isn’t compromised.
2. Bring your own device (BYOD)
Millennials, who presently comprise the largest portion (38%) of the American workforce, prefer to work from their own devices because they feel more engaged, motivated, and comfortable. As long as your employees are connected to the internet, they can access their work-related data anywhere, on any device. The freedom to use any device they prefer improves your organization’s employee experience.
3. Communication and Collaboration
Effective workplace collaboration is the key to business success and innovation. Ideas developed by a team of three or more people have a greater appeal than those developed by just one or two individuals. However, desk-side collaborations and conversations over lunch are practically impossible when you have a highly distributed workforce. A digital workplace platform is the best way to make collaboration and coordination an important part of your company culture. Using digital workplace software, you can set up internal communication channels for every team or department, making it easy for members to communicate with each other. It gives your team more time for innovation and ideation by reducing the duration and number of meetings they attend.
Why Choose InfinCE Over Other Digital Workplaces?
No digital workplace platform is 100% one-size-fits-all. Therefore, it’s crucial to find a digital workplace solution that can be customized according to your company’s needs and integrated with your existing workflows and third-party software tools, if any. To keep it simple and short, a digital workplace should augment your employee experience and work culture without disrupting your existing workflows and give you better results and ROI. This is where InfinCE makes a difference.
Whatever your use case may be – team communication, project management, document creation and sharing, managing information assets, video meeting, virtual collaboration, and more, InfinCE has everything you need to handle all aspects of your business. Here is a summary of the top InfinCE features.
1. Built-in collaboration apps and productivity tools
Collaboration apps for employees to coordinate at work more efficiently, including employee directory, live chat, one-on-one voice and video calls, video conferencing, and private email.
A comprehensive suite of productivity tools that help perform your day-to-day organizational activities like task management, document creation, and sharing.
Ready-to-access online office tools: Documents, Spreadsheets, Presentations, and Calendars raise your employees’ productivity. Employees can easily share and collaborate on documents and get the work done quickly.
Secure file sharing: Files can be securely shared between employees, but also between employees and non-employees using options like upload-only folders and password-protected files.
2. Custom dashboards to track insights and make decisions
InfinCE lets users create custom dashboards to help them keep track of what’s happening in their project or team. It brings an effective way to communicate key business information in real-time and simplifies team collaboration.
InfinCE dashboards can be restricted to and contain just the information appropriate for the expected viewers. However, those viewers may be classified: as Organization, Department, or Team. An individual can create private dashboards for their sole use.
Unique standard tiles on the InfinCE dashboards allow sharing of different types of information, including news feeds, announcements, bookmarks, videos, notes, and more, in one view.
The dashboards consolidate data from various sources (such as other internal software apps) and display insights in charts, graphs, tables, and other formats.
3. InfinCE Mobile App
Download the InfinCE employee engagement mobile app on your iOS or Android device and stay on top of your work.
View dashboard updates, access work files, find contacts, join video meetings, and do a lot more with the intuitive InfinCE mobile app.
Customize the app’s interface to reflect your branding and deliver a highly engaging experience to your workforce.
The mobile app is envisioned to help you perform all the functions that are available on your InfinCE Web, from anywhere, at any time.
Private cloud infrastructure guarantees enterprise-grade security for your organization. It provides unmatched data security and powerful performance that your IT team can manage and monitor easily.
We offer dedicated virtual servers, so you don’t have to manage your cloud platform separately. InfinCE private enterprise cloud gets renewed along with your subscription.
Virtual private servers improve corporate privacy because there is no sharing of your company data with third-party software vendors. InfinCE’s secure digital infrastructure achieves this added protection through its inbuilt firewalls and encryption/password-based user access controls.
5. Custom brand your digital workplace
You can elevate your brand presence from your workspace to your customer front with InfinCE’s extensive custom branding options.
Showcase your brand logo and colors at every touchpoint – internally and externally – such as your private email, website, digital workplace, company mobile app, and video meeting rooms.
Carve a unique brand identity that’s both consistent and catchy through custom business email, white-labeled web and mobile apps, personalized smart workspaces, and branded video meeting rooms.
Reflect on your brand’s purpose, values, strategy, and communication codes with InfinCE.
6. Curated application marketplace
InfinCE features a growing library of commercial and open-source business applications from several software vendors on its platform. Available applications come in categories suited to different business functions, such as CRM, ERP, project management, HRM, etc.
Subscribe and readily access all your essential enterprise applications with a single sign-on through the marketplace. Suggest any compatible software that can be added to the marketplace. Our developers also help you build special-purpose custom software.
Easily integrate all your business processes, reduce expenses, manage resources optimally, and engage with clients better to stimulate growth.
Stay on top of your software costs by avoiding multiple subscriptions and unused software tools.
7. Business phone system
InfinCE offers a complete cloud-based phone system for all your business communications.
Enjoy lower call costs per minute based on the time spent on calls. No cancellation fees are required.
An intelligent IVR system helps improve customer service efficiency, manage incoming call spikes, and increase customer satisfaction with auto callbacks.
Automated call distribution minimizes call waiting times by customizing call flow paths and diverting callers to the right agents.
Conclusion
A robust digital workplace drives real cultural change. It breaks down communication barriers, transforms employee experience, and fosters innovation and growth. From integrating email and instant messaging to virtual meeting software and custom business dashboards, InfinCE offers all the tools you need to implement an entirely new working environment that replicates your employees’ changing work experience.
I am a Product Consultant, living at the intersection of empathy, design, engineering and helping teams craft Products that bring a smile. I believe that technology best serves its purpose when we use it to address deep problems without losing sight of the human nature of its users. Truly transformative technology is one that seamlessly becomes part of the daily narrative of its customers, aiding them to achieve their goals faster and easier.
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Is Remote Work Culture Hindering Your Company Productivity & Growth?
Business Software
Cloud
Small Business
Technology
Productivity leakage is a concern when it comes to remote work.
There’s still a debate on whether to work from home or the office. And to settle this debate, we focus on the productivity levels in each working environment. Productivity can only be measured with the amount of outcome generated by the employee.
It’s a common notion that employees are distracted or less productive when working remotely. A leader constantly worries about deadlines, deliverables, team relationships, employee creative levels, and upscaling employee skills that contribute to the company’s goals. However, a survey conducted by Work Trends Study states 87% of employees say they’re more productive when working remotely or in a hybrid setup.
But employees, on the other hand, might feel a communication gap and lack motivation when working remotely. Employers must ensure a connected workplace with effective and regular communication, feedback, and employee training. Focusing on these factors alone can help companies tackle the challenges of shifting work culture.
With remote work culture growing, particularly given recent trends with companies such as Facebook, Twitter, and SalesForce all announcing new policies for unlimited working from home, it is crucial to stop and see how this change in dynamics might impact the culture at your company. These nearly invisible changes directly impact employees’ happiness, yet data and analytics are lacking to see how remote and hybrid working impacts things.
Regarding productivity, managers who track it down on baseless metrics like working hours, putting a tracker system, and following up every hour, jinx the work culture. In this blog, let’s try to understand how remote work culture directly impacts productivity, internal relationships, creativity, and collaboration and if it is the future of work!
How is remote work culture impacting work productivity?
While working remotely may increase productivity, decrease stress, eliminate real-estate costs, and lower greenhouse emissions, it may cause several workplace problems. Remote work can hurt a company’s culture in several ways; a lack of social interaction may cause workplace relationships to suffer. For those individuals who strongly prefer working in-person, remote work culture’s de-engagement effects can be as severe as 17% lower productivity to 24% higher turnover.
We covered quite a bit of ground on building good communications and developing a positive corporate culture while working with distributed or remote teams. Developing company culture is not simply done for its own sake; it significantly impacts employee retention, satisfaction, and performance.
You need to understand that long-lasting remote working culture impacts how you are perceived by employees and customers, which will eventually define the success or development of the company. But considering the upside of having a remote work culture, especially the cost advantages, it is not smart to completely turn down this culture shift. The only way to still embrace this shift is by ensuring healthy employer-employee or company-staff relationships. And with technological advances today, nothing is impossible!
How can a digital workplace platform help maintain productivity in remote work culture?
There’s no doubt that the COVID-19 pandemic has forced many businesses to rethink the way they operate. For many, this has meant implementing remote work policies for the first time. While working remotely has many benefits, some challenges also need to be addressed to ensure that productivity levels are maintained.
One way to do this is by using a digital workplace platform. This platform can help facilitate communication and collaboration between team members and help set and track goals.
It can be tough to cultivate a remote work team culture, but it’s worth it. Here are a few tips to help get you started.
1. Defining team culture in a remote work setting
The best way to create a team culture in a remote work setting is to start with the team’s goals and values. Define what the team wants to achieve and how they want to work together. Once these are established, everyone on the team should be on the same page and understand the culture that is being created. It’s important to be clear about what is and isn’t acceptable behavior and have a set of guidelines that everyone can refer to. This will help ensure that the team culture is maintained and everyone is working towards the same goal.
No one can work in a vacuum. To be productive, people need to feel part of a team. A remote work setting can be a challenge when it comes to creating a team culture.
Here are a few tips to help you get started.
Define your team’s values and culture: What are the things that are important to your team? What are your core values? Defining your values and culture will help you to create a common understanding among your team members. It will also help you to make decisions when it comes to things like hiring and firing.
Establish rules and guidelines: To ensure everyone is on the same page, it’s important to establish some rules and guidelines. These can include how often team members should communicate, what type of communication is acceptable, and how to handle conflict.
Encourage team bonding: Even though team members may be working remotely, it’s important to find ways to encourage team bonding. This can be done through team-building exercises, social media groups, or video chats.
Celebrate successes: When your team achieves something great, take the time to celebrate! This can be done through team emails, social media posts, or even a team video call.
Be transparent: When things go wrong, it’s important to be transparent with your team. This includes being honest about why something went wrong, what is being done to fix it, and what the consequences will be. Creating a strong team culture in a remote work setting can be challenging, but it’s definitely worth the effort. By following these tips, you’ll be well on your way to creating a team that is productive and happy.
2. Managing conflict in a remote work team culture
To manage conflict in a remote work team culture, it is important to understand the dynamics of the team and the culture in which it operates. Effective conflict management involves understanding the triggers for conflict, the communication channels available, and the team’s culture.
In a remote team, there may be a higher chance of misunderstandings due to the lack of communication or facial expressions. This can be exacerbated when team members are from different cultures. It is important to be aware of the potential triggers for conflict and to have effective communication channels in place.
When managing conflict in a remote team culture, it is important to be aware of cultural norms and expectations. In some cultures, it is acceptable to be more direct in communication, while in others, it is considered rude. It is important to be aware of these differences and to adjust communication styles as needed.
By understanding the dynamics of the team and the culture in which it operates, you can better manage conflict in a remote work team.
3. Encouraging team productivity in a remote work setting
To encourage productivity in a remote work setting, setting up some ground rules and expectations for team members is important. This includes clearly defined working hours, communication methods, and expectations for quality and output. It is also important to foster a positive team environment where team members are supportive of one another and are willing to help out when needed. By establishing a productive remote work environment, team members are more likely to be productive and meet deadlines.
How InfinCE makes an apt Digital workplace platform
InfinCE allows you to feel more in control of your data and your work-giving you a greater sense of mastery and purpose. It also helps you feel more connected to your team and organization, fostering a sense of community and collaboration matters.
As an HR professional, you know that employee engagement is essential to organizational success. But what’s the best way to promote engagement within your organization?
One effective way is to use modern dashboard software to create custom dashboards for employees. By doing so, you can ensure that employees have the information they need to stay aligned with organizational goals.
Not only will this help to promote employee engagement, but it will also help to improve communication and collaboration within your organization. So if you’re looking for a way to boost employee engagement, consider using modern dashboard software to create custom dashboards for employees.
Looking for the contact information for your entire employee base? Look no further than the InfinCE comprehensive employee directory. This easy-to-use tool provides all the information you need to connect with your employees, no matter where they work. With multiple modes of collaboration available – live chat, one-on-one video calls, and meetings – your employees will stay connected and productive, even when working remotely.
Enhance your organization’s credibility with business emails. Store captured business data on documents, presentations, or spreadsheets in a private drive and ensured selective access through permissions and controls. Create events on InfinCE’s calendar, track tasks, and enhance your workforce efficiency easily!
Conclusion
Various stats have proved that remote work culture has contributed to productivity but, at the same time, has also increased work stress for employees. However, the advent of remote working tools has helped embrace the work culture shifts and continues to enable the company to empower the upside of remote work culture!
InfinCE, a powerful digital workplace platform, can help your company improve communication and collaboration and maintain transparency to embrace the remote work culture. It’s easy to use and can be customized to meet your needs. Start a free 30-day trial today and see how it helps your company!
Currently leading and managing a highly talented group of developers to produce an unmatched futuristic complex cost effective cloud product which can compete with technology giants.
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The Best Ways to Improve Your Digital Workplace Management
Business Software
Small Business
Technology
Remote work is taking a front seat, and companies need to shift from traditional workplace norms to an on-demand workforce that is changing the business world completely. To make this shift, companies need a digital workplace solution. These integrated and intelligent remote work platforms provide exciting new ways to increase employee engagement, optimize costs, and create an agile workforce.
What is a digital workplace? On the face of it, a digital workplace may seem like a virtualized proxy of the in-person office space, but in today’s competitive and technology-enabled world, it needs to do so much more.
A digital workplace platform offers cloud-native technologies that improve the company’s bottom line and lead to better team collaboration. It also leverages digital tools that help companies achieve scale while reducing costs.
Deloitte describes the digital workplace as encompassing “all the tools and technologies people need to get their work done in today’s workplace – both in operation and the ones to be implemented.” Deloitte’s report outlines one characteristic that makes a great digital workplace solution. A good digital workplace platform connects the employee experience with business outcomes.
Why Your Company Needs a Digital Workplace Solution
Digital workplace solutions give companies a competitive advantage by making them agile, flexible, and providing them with a centralized management view. In the shift to a remote work culture that is now the new normal, companies need to go beyond generic tools for remote work. Instead, they need to look at a digital workplace solution that integrates processes and leverages digital technologies to help companies improve their profits. There are many reasons why your company must rely on a digital workplace solution.
Provides real-time collaboration and productivity tools: Productivity and collaboration tools are crucial for remote and hybrid work. Productivity tools like smart email management tools, collaboration channels, and task management apps can help companies complete more work in less time and strategically plan their workloads and business strategies.
Improves employee experience: Digital workplace solutions put employees at the center of their design, making team members feel engaged even though they work remotely.
Offers unified custom dashboards: A good digital workplace solution provides tools like interactive, data-rich dashboards that give a unified view of all the end-to-end processes.
Reduces costs and drives profitability: Digital workplace solutions reduce organizational and management costs. They can increase productivity, which impacts the bottom line. This survey byGartner reveals a 44% rise in employee productivity. Thanks to collaboration tools.
Promises transparency and data security: With their business dashboards that provide an additional layer of data security, digital workplaces offer better transparency and prevent data theft.
Drives innovation and scalability: Digital workplace technologies will drive innovation by enabling companies to hire from around the world. They will also help companies scale and increase productivity due to their feature-rich collaboration tools.
The Best Ways to Improve Your Digital Workplace Management
In the aftermath of the pandemic, remote work is the new reality of an on-demand workforce. A company can have many productivity and collaboration apps but without a digital workplace management strategy and platform to unify them all, there can be information and collaboration overload.
Here’s how you can improve your digital workplace management.
Prioritize a single pane of glass view: Digital workplace management brings this unified view of the entire company’s workflows. A central point of control is important. With it, you can leverage advanced levels of automation to make collaboration better and faster. Unified dashboards lead to faster workflows and greater scale.
Aim forseamless integration: Digital workplace solutions are invaluable only if they are completely integrated into the company’s overall business processes. Digital workplace management helps companies achieve this single point of integration.
Choose smarter data analytics: To improve your digital workplace management, focus on actionable data and people analytics. Intelligent collaboration tools can give you real-time updates about projects and employee performance. It is not just important to have data but to mine and utilize it immediately. Use custom dashboards to track performances and processes. These dashboards can also give you immediate access to company-wide data from APIs, apps, and CSV files.
Look for personalized digital solutions: Choose digital workplace solutions that suit your company and its specific requirements. This is where digital orchestration platforms come in. They blend into your company’s existing workflow and optimize it instead of disrupting processes. A digital orchestration platform helps you integrate software and solutions from various SaaS vendors to manage and scale your digital workplace.
Pick the right tools: Choose digital workplace tools that drive higher rates of automation and collaboration. Digital workplace solutions should be designed to drive end-user adoption, leading to an agile digital workplace. Look for rich interactive collaboration tools like live chats, multiple screen sharing, breakout rooms, and shareable meeting links. Go with productivity apps with excellent project management capabilities and tools to track performance and tasks.
Give importance to the employee experience: Employee experience is central to the success of your digital platform. Opt for voice and video calls to build stronger workplace connections so that employees don’t miss face-to-face interactions. Employees value flexibility in remote work and tools like live chats, collaboration channels, and intranet platforms that keep social interactions alive.
Choose a centralized IT management: When your company runs multiple applications and has to juggle between many sign-on, work becomes tedious and difficult to manage. With a single sign-on and an efficient third-party tool integration, centralized IT management unifies all of the enterprise’s applications and workflows. It also increases business transparency.
With the rise of remote work, sustaining a distributed workforce and empowering it with a solid digital workplace management solution is important. InfinCE integrates online and offline communications by providing all-time access from anywhere in the world. While most digital workplace tools offer a variety of tools, some of them like InfinCE, are purpose-built to provide unified reporting of company workflows and targets. InfinCE also provides companies with excellent data accessibility and multiple modes of effective collaboration. Its features include customizable dashboards built to mine data and generate metrics. Want to create powerful and profitable digital workplaces that help you race ahead of the competition?
Currently leading and managing a highly talented group of developers to produce an unmatched futuristic complex cost effective cloud product which can compete with technology giants.
Today’s workforce needs more than effective policies and aesthetically built workspaces. Its digitally driven landscape demands an interconnected work culture…Read More
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Role of a Digital Workplace Platform in Hybrid Workplace
Business Software
Small Business
Technology
The necessities of Covid-19 made companies rethink their priorities regarding managing their workforce. As a result, remote work shifted from being a short-term quick fix to a long-term solution for increased efficiency and productivity. And in the post-pandemic world, work has become more partially remote, aka hybrid, than fully remote.
Hybrid Work Defined
A hybrid workplace blends both virtual and on-site arrangements to give employees the flexibility of dividing their working hours between the office and home. As a result, the employees enjoy more autonomy and life-work balance while remaining more engaged and productive at work.
So, Why is Hybrid Work Relevant?
A Salesforce post says, “today’s hybrid workplace would soon be called just “the workplace”. A survey of 278 executives by McKinsey revealed that the surveyees planned to reduce their office space by 30%, indicating an increased acceptance of remote work, be it partial or otherwise. Cloud technologies and the right online tools would enable your employees to access data, connect with their colleagues from anywhere, and get their work done in a networked environment.
The McKinsey study “The postpandemic future of work: Hybrid, remote and what’s ahead” surveyed 100 executives across multiple industries and geographies say that 9 out of 10 companies would go for a blend of remote and on-site working. As work culture gets increasingly hybrid, companies need to ensure efficient online tools are in place to enable their employees to collaborate and communicate seamlessly to get their work done. Organizations need to enforce the specifics required for a mix of remote and on-site work on a permanent basis to keep their hybrid workforce productive.
A hybrid workplace brings quite a few benefits to the table.
1. Flexibility at work leaves workers happy
Increased flexibility and reduced commute would help employees enjoy a better work-life balance.
2. Reduces operational costs
Hybrid workplace solutions reduce the cost of real estate and office supplies considerably. The money saved on rentals can be invested in technology, marketing, etc.
3. Increases productivity and efficiency
Working from the comfort of their homes and flexible working hours have proven to increase employee productivity and efficiency.
4. Boosts employee engagement
A hybrid working model boosts collaboration among your remote teams, thus keeping them more engaged at work.
5. Offers location independence
A hybrid work model will essentially have a remote work infrastructure in place, enabling your workforce to work from anywhere in the world.
6. Enhances company culture
A blend of remote and on-site work would motivate your employees to remain more productive and engaged and proactively contribute toward the company’s goals and culture. On-site working days can hold face-to-face meetings and build interpersonal relationships among employees.
Post-pandemic, companies are increasingly opting for a hybrid working model on a global scale. The Accenture study “The Future of Work: Productive Anywhere” says 83% of the 9326 employees surveyed agree that a hybrid working model would be optimal wherein they get to work remotely for at least one-quarter of their working hours. This calls for adopting smart digital workplace solutions marked by flexibility, scalability, and connectivity to stay efficient and competitive. As remote work evolves into hybrid work, companies must reimagine their digital workplaces to stay competitive.
How to Reimagine Your Digital Workplace to Nurture a Hybrid Work Culture?
1. Choose the right set of digital tools
Your business needs the right set of digital tools and technologies to support hybrid work. You need to choose a smart digital workplace solution well-equipped with state-of-the-art communication, collaboration, and remote technology tools to connect your entire workforce to support a hybrid culture. The platform should enable a seamless and secure flow of data across multiple departments, thus connecting your geographically diverse employees. It should also have smart analytical tools like custom dashboards to get intelligent reports on the progress of projects. As the digital workplace comes integrated with all the tools required for your business operations, your employees needn’t waste their precious time switching from one app to another.
2. Connect employee experiences to business outcomes
Make sure that new technologies enhance employee experiences. Modern tools integrated into the digital platform should recognize your employees’ efforts. Care should be taken to put your employees at the center of the design so that your digital workplace solution transforms how people collaborate and communicate to get work done and meet business goals. Employee surveys help realize what your workforce actually needs to get their work done efficiently. Integrate productivity tools on your digital platform to boost employee performance. The architectural elements should be synced to delight the end users, viz., your employees, while serving to meet goals smarter and faster. Better employee experiences help boost business outcomes.
3. Create a great workplace experience
Your employees deserve a good on-site experience whenever they report to their physical offices. This is very important to make your hybrid working model succeed. Better on-site experiences lead to better in-person collaborations, which boosts better online collaborations among your employees. On-site events should support virtual events to delight your employees. Good on-site experiences make the office a place your employees would love to go.
4. Build digital fluency
Digital fluency is vital to meet business goals as well as enriching employee experiences. You need to leverage technologies to offer training programs for all segments of your workforce to upskill them.
In short, the pandemic and multiple lockdowns have caused companies to revisit their long-term business strategies and revamp their business processes to make them hybrid compatible. An April 2022 study of 800 business leaders, “At Work: The 2022 Workplace Trends Report,” says 77% of the companies surveyed have adopted a hybrid working model and that an “at will” hybrid policy has gained momentum.
You need the tech support of a smart digital workplace solution for your hybrid work model to succeed. This is where an efficient digital platform like InfinCE comes to your aid. InfinCE can support and improve the performances of your hybrid workforce in more ways than one. Here are a few:
InfinCE has efficient office and collaboration tools to help your remote teams collaborate efficiently, share files seamlessly, and improve their productivity.
It keeps your data private and safe on a secure, private virtual cloud.
The curated InfinCE application marketplace offers a multitude of both commercial and open-source business apps from multiple vendors to suit your unique business needs.
Single sign-on access enables your geographically dispersed employees to have unified access to your data.
InfinCE offers seamless IT infrastructure management from one place to help you manage your information assets with ease and scalability.
It comes with a pool of varied collaboration tools to help your teams connect with each other as well as external contacts through live individual and group chats; secure file sharing; audio and video calls, etc.
Helps improve your business efficiency by simplifying your data analytics with the help of custom dashboards and tiles for enhanced visibility and productivity across all departments.
InfinCE is, thus, your one-stop technology solution that caters to anything and everything your hybrid workforce needs. Get in touch with our experts to know more.
Ashmitha works with InfinCE as a creative writer. She collaborates with the Digital Marketing team to deliver engaging, informative, and SEO-friendly business collaterals. Being passionate about writing, Ashmitha frequently engages in blogging and creating fiction. Besides writing, Ashmitha indulges in exploring effective content marketing strategies.
Today’s workforce needs more than effective policies and aesthetically built workspaces. Its digitally driven landscape demands an interconnected work culture…Read More
In today's hyper-connected digital landscape, communication is not just a tool; it's a strategic cornerstone for organizational success. The world…Read More
Raising the bar on communication, collaboration, and productivity have been three crucial factors driving change across the post-pandemic remote and…Read More
Teamwork is always the underlying element for business success, now more than ever, considering today’s remote working environment. The remote work revolution has caused companies to increasingly let their employees work from home, requiring geographically diverse team members to work in unison to attain corporate goals.
So, why is remote collaboration important?
74% of Fortune 500 CEOs expect to reduce their office space, thanks to anywhere working. Remote work calls for seamless collaboration among teams, and the digitalization of business processes endows companies with remote work capabilities. Remote collaboration is essential because it can:
Increase productivity,
Optimize workflow processes,
Strengthen team relationships,
Help manage projects better, and
Improve communication.
A robust virtual collaboration environment must be in place for remote work to be productive. Your business needs the support of a smart digital workplace solution integrated with efficient collaboration tools to enable its dispersed team members to seamlessly share data to meet goals faster.
What are collaboration tools?
Remote collaboration tools are the different kinds of software and services that allow your geographically diverse teams to work together to meet business goals. They eliminate the limitations of geographical locations as impediments to teamwork and equip your team members with the right capabilities to work in conjunction with each other to complete projects. You need a suite of various collaboration tools integrated into your digital workplace platform because they bring diverse benefits to the table.
Productivity is vital to increasing profits and efficiency. A productive workforce is a key to sustained business growth. Your remote employees have more time saved by eliminating unnecessary commutes, which can be effectively used to complete tasks faster. Likewise, virtual meetings consume less time than face-to-face meetings. In short, remote work helps your employees save a lot of time which they can productively use to complete their work faster and smarter.
2) Eases problem-solving
Collaboration enables diverse skill sets to come together to carry out tasks and address any challenges. Seamless sharing of knowledge can help resolve problems with more efficiency and address the blind spots, if any, with more ease, thus optimizing workflow processes.
3) Allows freedom and flexibility at work
One of the biggest boons of remote work is enabling your employees to enjoy more freedom and flexibility at work. The employees have ample time to accommodate their personal and professional lives while clocking the required work hours and completing tasks on time. This serves to ease work pressure and foster trust while leaving your employees more satisfied.
4) Saves cost for both employers and employees
Remote work relieves employers of the need to pay huge rentals for their office premises. Even in a hybrid environment, the physical premises of the office need to be retained only on a limited scale, thus saving huge costs which are otherwise incurred in the form of rents payable to huge commercial spaces. Remote work eliminates the costs of transportation, childcare, and work wear for employees, thus adding up to their savings.
Thus, it is imperative for businesses to foster smart and effective collaboration among their employees to help the latter thrive in an increasingly digital working environment. Remote collaboration requires your teams to leverage technology to nurture communication among their members to work collaboratively to complete projects.
Here are 5 Tips to Improve Remote Collaboration
1. Set clear-cut goals and allocate tasks effectively
Your employees must be given a clear idea of the goals set. Removing uncertainty around the goals would help improve remote communication, increase productivity, and track the progress of projects. Set periodic milestones in well-defined terms, the progress of which can be tracked and displayed on custom dashboards to be viewed by the relevant persons.
2. Plan and schedule regular meetings
Meetings should be set in a recurring pattern such that your employees get to know beforehand about it and plan their home and work life around it. Video calls and meetings, single and group chats can be done in real-time on digital platforms and made more fruitful by the data sharing feature of digital workplace solutions.
3. Set boundaries for communication
Timelines should be set for communication which the teams should strictly follow to avoid false assumptions and misconceptions that could adversely affect team relationships and dynamics. Respecting the timeline for communication is important because the line between personal and professional lives blurs when working remotely and because diverse teams would be working in different time zones. The importance of the matter to be conveyed merits the type of communication that needs to be used, like email, instant messaging, phone calls, etc.
4. Create a collaborative environment by setting up multiple communication channels
A torrential flow of data through a single channel of communication can cause the information to get lost and people to disconnect. Your teams need a digital platform that streamlines communication by dedicating separate discussion channels for separate tasks such that the right set of data reaches only the relevant personnel. Smart digital workplace platforms offer a multitude of avenues for effective communication among teams, like email, audio calls, one-on-one, and group video calls, individual and group chats, etc.
5. Create custom dashboards for smarter data analysis
Creating a custom dashboard on your digital workplace platform is the smartest way to track the progress of your projects. A smart, personalized dashboard simplifies data analysis and displays the right sets of metrics to the relevant people, thus giving transparency to the progress of tasks. Your employees get to stay on top of company updates and seamlessly share data through standard and custom tiles on custom dashboards designed exclusively to meet your unique business needs.
Effective remote collaboration thus improves productivity and builds healthy relationships among your employees while keeping them engaged at work. Businesses must embrace smart digital workplace solutions to make them future-ready and create a smart digital working environment for their remote employees. The challenges of cloud technologies are ever-evolving, and so are your business needs. A smart digital workplace solution like InfinCE would be your best buddy to promote smarter collaboration among your dispersed teams because:
Its feature-packed collaboration apps affect smarter and streamlined communication among your teams.
The employee directory on the platform lists all details of your internal and external contacts, allowing you to initiate a call, chat, or email directly from the directory.
You can choose the right collaboration application from our extensive collaboration suite to help your employees connect better with remote team members and work together to meet goals.
Individual and group chats can be made more meaningful through seamless and secure sharing of files.
Build trusted relationships through the multiple communication apps integrated with the platform.
Leverage centralized data using custom tiles on multiple dashboards.
InfinCE is the one-stop digital workplace solution that can make your business future-ready with infinite scaling-up capabilities to meet the ever-evolving challenges of the digital ecosystem. Get in touch with our experts to know more.
Currently leading and managing a highly talented group of developers to produce an unmatched futuristic complex cost effective cloud product which can compete with technology giants.
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How a Unified Environment Promotes a Successful Digital Workplace
Business Software
Small Business
Technology
A digital workspace is the virtual equivalent of your individual workstation. It is an integrated technology framework that leverages evolving technologies to enable you to work online by providing and managing a hoard of features like apps, data, task management functionality, desktop delivery, etc., on any device, anytime. Global Workforce Study 2021 by BCG and The Network says 89% of the respondents expect their jobs to be partly remote when the pandemic ends. So, remote work is here to stay, fully or partially.
The pandemic caused businesses worldwide to quickly adopt digital workplace solutions to prevent disruption to their workflows. What started as a move triggered by the force of circumstances later proved to be so highly productive and beneficial that most forced adopters became strong advocates of digital technologies. Adopting a digital workplace solution is the first step toward creating a digital workspace.
App and desktop virtualization to provide seamless access to your remote workforce
Secure and hassle-free access to SaaS apps in one place
Easy and seamless file sharing
Content collaboration tools to let teams create, edit, review, and post content that can be accessed by the right people
Automated workflows that save time and man-hours
Unified endpoint management of all devices by a central management console
A single sign-on that provides your employees quick and secure access to data and apps
You can improve the productivity and efficiency of your remote workforce by choosing the right kind of digital workspace with task management functionality that matches your business needs. Hewlett Packard Enterprise defines a digital workplace as “ a virtualized form of the traditional, in-person office environment, where many elements of collaboration and productivity are performed through some combination of digital applications, cloud computing, and other technology”.
A digital workplace solution leverages cloud technologies to integrate all the apps and services required for the internal operations of your business on a single platform so that your remote teams can seamlessly access and share data in a secure environment. Companies create unified environments to enable seamless collaboration among their systems.
So, what is a unified environment?
A unified environment or platform is an efficient, effective, collaborative, and scalable ecosystem consisting of people, systems, and data that work in unison to meet business goals. It enables seamless collaboration among teams and offers secure data access, independent of device and location.
Salient features of a unified platform
Secure and hassle-free exchange of data between systems and apps.
Seamless collaboration among teams across geographies.
Central and controlled access to data across all access points.
Scalable to accommodate the changing needs of your business.
Enhanced security and protection against data breaches.
Thus, unified platforms have multiple features that help employees improve productivity and meet goals. The pandemic-induced lockdowns and new health protocols have paved the way for increased adoption of remote work among businesses worldwide. The BCG Employee Sentiment Survey 2020 reports that 75% of the 12000 surveyees are able to maintain or improve productivity on individual tasks, while 51% confirm being able to maintain or improve productivity on collaborative tasks. As working from anywhere is becoming the new pattern of work, companies are increasingly embracing digitalization to overcome the challenges of an ever-evolving business environment.
So, how does a unified environment promote remote work?
Provides a central hub for all business processes, thus eliminating the need to switch between apps to get work done. Multiple modules are integrated on the centralized platform, which can be accessed on dashboards.
Allows users to create their own workflows sans coding. Workflows can be reconfigured or changed to meet changing business objectives.
Offers flexible integration of apps and data. Data updates are synchronized across all tools, thus breaking silos to enable all pervasive integrations.
Uses dashboards for smart reporting. Smart dashboards simplify data analysis and help track and report KPIs and other metrics.
Digital workplace solutions thus bring together people, processes, and cloud technologies to deliver secure, efficient, and enriched employee experiences across multiple devices and geographies. They come endowed with a host of features to help your remote teams work smarter for your business growth.
A smart digital workplace solution will have an extensive suite of collaboration apps to help you connect with your teams faster and smarter to meet your goals. It will help you streamline communication through a series of channels like email, live chats, easy file sharing, individual and group audio/video calls, etc. Above all, you can centrally control your entire IT assets from one place and manage your information assets with ease and security. You can even leverage private business IT infrastructure custom-built to meet your end-to-end needs for enhanced security.
If you are looking for a digital workplace solution that unifies all your business tools to increase your employee productivity, InfinCE would be your answer. The curated marketplace on the platform includes apps from multiple vendors to meet all your business needs. And what’s more, our experts can guide you through adding custom apps to the platform to increase productivity and improve the experiences of your employees. Whether creating documents, handling emails, scheduling events, or managing tasks, InfinCE’s vast library of productivity tools will help you accomplish your day-to-day activities easily and raise your workforce efficiency.
Get in touch with our experts or take a demo to know more.
I am a Product Consultant, living at the intersection of empathy, design, engineering and helping teams craft Products that bring a smile. I believe that technology best serves its purpose when we use it to address deep problems without losing sight of the human nature of its users. Truly transformative technology is one that seamlessly becomes part of the daily narrative of its customers, aiding them to achieve their goals faster and easier.
Today’s workforce needs more than effective policies and aesthetically built workspaces. Its digitally driven landscape demands an interconnected work culture…Read More
In today's hyper-connected digital landscape, communication is not just a tool; it's a strategic cornerstone for organizational success. The world…Read More
Raising the bar on communication, collaboration, and productivity have been three crucial factors driving change across the post-pandemic remote and…Read More