We live in a hyperconnected world, one that is bogged down by excess information and multiple tasks. Task management software is needed to cut through this chaos and help a company move ahead with its projects and priorities.
What is Task Management Software, and why does your enterprise need one?
Task management software monitors all tasks in a project, phase by phase, right from the planning to the reporting stage. An effective task management software facilitates this process, but its role goes far beyond simply managing time or prioritizing tasks.
In today’s AI-driven world, task management tools enable companies to automate workflows, organize deadlines, and plan multiple tasks. These are tools that give a company its edge over its competitors. Using automation, task management software can eliminate tedious and mundane tasks.
Why do companies need task management software? According to this report, 66% of companies that use task management software conclude projects within their budget. These companies also save 28 times more money than those that don’t use these tools.
Task management also goes beyond routine resource planning and project estimation. It helps teams build strategies to boost productivity, work efficiently and stick to deadlines. It also extends to delegation because there are so many moving parts to this process.
Task management tools are even more important in a post-COVID world. The pandemic forced companies to shift to remote or hybrid work environments. The future of the workplace is hybrid. This has increased the need for online collaboration tools. Remote work has scattered employees across locations and work shifts. A company’s task management software also doubles as its information hub, the center of each project’s multiple activities and tasks. A common and comprehensive platform is needed to integrate multiple activities in real-time.
Read more: The Need for Seamless Business Integration in the Digital Era
How to choose an ideal task management software for your company?
When choosing a task management software for your company, you should outline your processes and goals. Of course, these priorities may differ with each company. But there are four criteria you can focus on choosing the right task management software to get an edge over your competitors.
1. Understand your task management needs as a company
Make sure you understand what exactly your company needs from task management software. What challenges do you encounter when it comes to organization and productivity? Are the employees not engaged enough due to the lack of a seamless communication system? Is there much disorganization among employees? Identify the pain points and current problems in the way your employees work. You can then work on finding the task management software that solves all these problems for you.
2. Look for software with the best collaboration tools
When it comes to task management software, collaborative tools and capabilities are critical to the functioning of the company’s teams and the execution of their projects. In a world where remote and hybrid work cultures are here to stay, you should choose task management software that helps your employees work on the same page. In today’s market, innovation steers a company ahead of the others. Innovation needs collaboration is multifaceted and fundamental ways. Look for task management software with excellent and intuitive collaboration tools, including enhanced data security to prevent data breaches. InfinCE, for instance, has a comprehensive suite of collaboration apps.
Today, companies have real-time collaboration or multiple employees contributing to the same report from different locations. Unlike traditional collaboration, real-time collaboration tools should be varied and multifaceted. They should enable and simplify complex real-time interactions.
Read more: How A Collaboration Software Can Improve Productivity
3. Check for superior project planning features
Look for task management software that allows you to plan your projects efficiently and also offers real-time updates on activities and collaborations. With project planning features, you can get updates about every task from start to finish. This also extends to how many features the software has when it comes to structuring each project and its subsequent tasks. The software also needs to make room for flexibility. The task management software should be agile and efficient.
4. Choose software that syncs with other tools
How well does your task management software integrate with other tools, including your company’s existing set of tools? It is important to choose software that is compatible with other productivity tools – task management apps like calendar apps, emails, spreadsheets, chats, and more. This is crucial because if you don’t check to make sure how the task management software functions with your existing software, you will have to dismantle or replace your existing software.
One problem that a company could face when it comes to collaboration tools is installing third-party apps. Switching between them constantly when collaborating between teams or employees in different locations is cumbersome.
Look for a collaboration platform that gives teams access to all productivity tools and apps under one roof. This helps you stay organized even as your tasks pull you in different directions.
Read more: Why is It Necessary to Safeguard Data Privacy in Project Management?
Here’s why InfinCE has the edge over other task management software
InfinCE is an all-in-one project management software that has all the above features and even more. It helps companies streamline tasks, automate processes and boost coordination among team members. It also provides the right productivity tools and collaboration apps to manage hybrid and remote workplaces.
Here are a few things InfinCE offers that set it above other task management software. It uses a lot of visual cues, and this is an incredible way to enable seamless communication among teams and employees. You can visualize business performance on custom dashboards through prebuilt tiles and see all important metrics in a single view. When used with automation to optimize workflows and reduce repetitive tasks, InfinCE gives companies a competitive edge that uses its diverse set of tools.
Experience a free instance of InfinCE to get a bigger picture of this platform.
